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Kaizen Rapid Improvement Events in Healthcare

Healthcare workers continue to perform under huge strains with tighter budgets, continually changing rules and regulations as well as an increasing number of visitors whose insurance isn’t covered by private practitioners.

But perhaps nothing compares to the demands and changes all over the world during the Covid-19 Pandemic. The overall aim of healthcare professionals is to provide access to high quality care. This leads many hospital staff and administration to question hospital operations, and think “There has to be a better way!”. Well we have good news, there is!


There Is A Better Way

Most of us have experienced both the frustration with medical processes from a patient point of view; long wait times, repetition of information requests and confusion. And we’ve also experienced the unbelievable gratitude for the staff who cares for us or our loved ones.


As a means to get to the caring part and avoid the outdated procedures and red tape, many healthcare professionals are leaning on Lean!

Lean has been used as a way to improve processes across industries since the early 1900s. It’s all about reducing the waste, duplication, mistakes and frustrations that get in the way of delivering the highest quality care. That being said, now in 2021 we are aware of how Lean methods have evolved, and we’ve become much more strategic about which continuous improvement method we should use to resolve which issue.




Kaizen in Healthcare

Healthcare professionals are perfectly suited for Kaizen Events. They are used to working with a sense of urgency, they recognize the importance of preparation, they have to pay attention to the details, and they understand the importance of follow up and aftercare.

These are all key skills required for a successful Kaizen Event (or Rapid Improvement Event).

A Kaizen Event is where a team gets the chance to put all other work aside for a set period of time and work together to develop, test and implement a solution that will fix a particular problem. The process is very similar to a full blown DMAIC project, but consolidated into a short period of time (and the solution happens during a specific event.


Where many hospitals choose to run large-scale, long-term continuous improvement projects, some combine these with Kaizen events, and many organizations that we’ve worked with strictly work with Kaizen rapid improvement events.


Put simply, kaizen events are best done in these 5 steps



  1. Identify Opportunities for Kaizen Events

  2. Select the Team & Kickoff the Project

  3. Prepare for the Event

  4. Run the Rapid Improvement Event (2-5 days)

  5. Follow up to ensure the improvement is sustained

These steps might sound simple, but doing it right (that is, if you want to see real results materialize) will prove to be too heavy a lift for those not trained in facilitating Kaizen Events. And, while the improvements are developed and implemented during the Event step, all of the 5 steps are absolutely crucial to a successful project.


Examples of Kaizen in Healthcare



In our many years of guiding healthcare organizations through a wide variety of continuous improvement projects, we’ve come across quite a collection of Kaizen Rapid Improvement Events.

Below are 20 examples of successful healthcare Kaizen Events:


Reduce PRITAs (Pharmacy Requisition/Inventory Transfer Authorization) expenses.

Decrease Rx missing or inaccurate information (e.g. drug strength, quantity, unit cost).

Eliminate unnecessary department closures due to staff coverage

Decrease turn-over times between surgical cases

Reduce "time to phones" for new advice nurses

Decrease CT/MR scheduling delays due to protocols

Improve recruitment cycle time

Increase employee engagement and retention

Reduce rejected specimens and patient recalls

Complete all labs as ordered when patient presents to lab

Increase clinic operational efficiencies and standardize workflows

Decrease wait time in waiting room

Reduce pharmacy wait time

Increase accuracy of diagnosis

Increase quality of communication to patient/patient advocate

Increase % complete Pre-surgical Anesthesia Review

Increase % Clean, Safe Rooms; Compliance with 16 high-touch audit

Reduce Patient out-of-pocket costs

Increase Ready Rooms (Women and Children)

Reduce patient falls


Interested in getting certified as a Rapid Improvement Event Facilitator? Check out our Accredited E-Course!